DentaTrak is visual dental case tracking software for dental practices. One shared place for your team to track cases, deadlines, assignments, lab activity, files, and conversations — with built-in insight into where work is slowing down.
See how it works • Try DentaTrak free. No credit card required.
Appointments, lab updates, files, shipping, and team knowledge each live separately. When the case story is split across texts, emails, spreadsheets, and memory, no one sees the full picture.
Crown #14 · Due Mar 18
Dr. Rivera · Precision Dental Lab
Patient appt Mar 19 · Revision 2
Every practice works differently. DentaTrak adapts to how your team actually manages cases, from the first handoff to final delivery.
Set up DentaTrak to match the way your practice already works. Add, rename, reorder, archive, and restore workflow stages so your board reflects your real case process instead of forcing your team into a predefined pipeline.
Create one record for the case with the patient, case type, lab, appointment details, files, assignments, and other information your team needs. Everything stays connected to the case as it moves through the workflow.
Keep communication connected to the case instead of scattered across email, texts, and sticky notes. Share updates and files, add comments, mention team members, and keep everyone working from the same information.
Use the board, compact, or list view to work the way you prefer. Filter, sort, assign, review, and quickly find cases that are due soon, running late, or need attention.
To learn more about the category and why practices use it, see how dental case tracking works.
DentaTrak watches the board so your team does not have to. Due Soon, Late, Appointment Risk, and Needs Review surface approaching deadlines, patient appointment conflicts, and cases changed by a teammate that still need a look.
Comments, mentions, images, and notifications live on the case record — so decisions and context stop scattering across texts, emails, and memory.
Confirmed for Mar 14 at 2:00 PM.
shade_photo.jpgPractice and Lab Insights turn everyday activity into a clear view of case volume, workload, lab turnaround, and remakes — so you can spot where cases slow down and act before delays reach the patient.
Practice Insights, Lab Insights, and Recommendations are included in the Control and Scale plans.
Practice and lab performance in one place
Hannah Lindqvist's crown is due soon and her patient appointment is Mar 10. Confirm Precision Dental Lab will deliver by Mar 9 to avoid a chair-side delay.
An assistant built into DentaTrak that answers how-to questions and simple case questions — using only the information each user is already allowed to see.
Ask DentaTrak is read-only and respects existing case permissions.
Link your Open Dental practice so supported lab cases can appear in DentaTrak automatically — created once, with the fields Open Dental owns kept in sync.
Crown · Patient appointment Mar 19
Synced automatically — no double entry.
Available on Control and Scale plans.
The product is localized throughout — workflows, notifications, Insights, and Ask DentaTrak — so every team member can work in the language they think in.
English, German, Spanish, French, Canadian French, Italian, Brazilian Portuguese, Russian, and Korean.
Dr. William Verrillo, a practicing dentist, developed DentaTrak to give dental teams one current picture of every case—from the practice to the lab and back to the patient.
DentaTrak encrypts sensitive patient data, verifies practice membership and case authorization on the server, and keeps attachments behind private, short-lived access — so case information stays limited to the people responsible for the work.
See how DentaTrak protects your data →Server-side authorization verifies practice membership and case access before protected information is returned.
Role-based permissions, Assigned Only access, two-factor authentication, and immediate access revocation keep case information limited to the right people.
Attachments are stored in private cloud storage and accessed through short-lived signed URLs after authorization checks.
DentaTrak records protected case access, workflow changes, assignments, comments, downloads, and security events.
DentaTrak keeps patient and case details out of notification emails. Team members sign in securely to view protected information and collaborate through comments and @mentions.
DentaTrak requires a Business Associate Agreement for practices using the platform with protected health information, and maintains a BAA with its cloud hosting provider.
DentaTrak works in your phone's browser, so your team can review cases, update workflows, view files, and respond to activity away from a desktop.
Works in your browser. No app download required.
Patient appointment is Mar 14. Confirm lab can deliver the veneer by Mar 12 to avoid chair-side delay.
Every plan includes the core DentaTrak case workflow. Start with a Try DentaTrak free. No credit card required.
Straightforward pricing. No sales call required. You shouldn’t have to schedule a meeting just to find out what software costs. DentaTrak publishes its pricing clearly so you can decide whether it fits your practice.
For a single practice that wants a clear, shared way to keep cases organized.
For practices that want deeper visibility, unlimited users, and more control over case operations.
For organizations managing multiple practices and larger teams.
We would be happy to give you a personal walkthrough. Prefer to explore on your own? DentaTrak was designed so you can begin immediately without sitting through a required demo.
No credit card required.
The updated shade photo is in. @Front Desk — please confirm the appointment time with the patient.